What is Zeni Reimbursements?
Zeni Reimbursements is a free tool built into your Zeni dashboard for managing employee expense reimbursements. Employees upload receipts, Zeni's AI scans and categorizes them, and payments are sent directly to employee bank accounts via ACH — including same-day ACH.
Receipts can also be submitted by email, which automatically creates a draft reimbursement to complete in the dashboard.
Admins vs. employees
- Admin: Enable reimbursements, configure approval flows, set mileage rates, connect funding bank, approve or reject submissions.
- Employee: Submit receipts for reimbursement, track status, receive payment to their linked bank account.
Expense types
- Out-of-pocket: Any business purchase made with personal funds, excluding mileage.
- Mileage: Business driving expenses, reimbursed at a per-mile rate set by your admin (defaults to the current IRS rate).
How it works
- Employee submits a receipt — uploads receipt or emails to reimbursements@zeni.ai. AI auto-fills expense details.
- Employee reviews and submits — confirms details, categorizes as out-of-pocket or mileage, then submits for approval.
- Approver reviews — designated approver approves or rejects the reimbursement.
- Payment is sent — once approved, payment is sent to the employee's linked bank account via ACH.
